10 hours a week chasing documents.
Or 10 minutes. Your choice.
No more spreadsheets. No more file cabinets. No more surprises.
Track everything DOT requires. Miss nothing.
One Click: Order MVR, background check, drug test or DOT Physical
Results delivered to dashboard.
Compliance? Covered.
Focus on the road, not filing.
Before: File cabinets, stacks of paper, spreadsheets, sticky notes, panic.
After: One dashboard. All DOT requirements. Automatic alerts. Audit-ready.
- Driver Personnel Files
- Medical cards, CDLs, MVRs, drug tests, employment history—17 required documents per driver, plus any custom items you need. All in one dashboard.
- Expiration Alerts
- Your driver's medical card expires in 30 days. You'll know. 90-60-30 day alerts for every document.
- Order Documents In-App
- Need an MVR? Click. Employment verification? Click. Drug test? Click. All powered by our Checkr partnership—results delivered straight to your dashboard.
- Driver Self-Service
- Send a text. Driver uploads their docs from their phone. No app download, no password, no training.
- Secure & Compliant
- 256-bit encryption. 3-year document retention. Your files are safer than your bank account.
- One-Click Audit Export
- DOT auditor at your door? One click. Complete DQF package. Seconds, not hours.
Driver Self-Service Portal
Stop chasing drivers for paperwork
Send a text. They upload from their phone. You see it instantly. No app download. No password. No excuses.
- Real-time progress tracking.
- Drivers see their completion percentage and know exactly what's missing from their file.
- Document scan integration.
- Drivers can scan documents directly from their phone with built-in OCR for faster uploads.
- Expiration reminders.
- Automatic SMS and email alerts notify drivers before their medical cards, licenses, or other documents expire.
Paid plans only
Beyond Driver Personnel Files
Track every company-level DOT filing in one dashboard. Due dates calculated automatically.
- MCS-150
- Biennial updates auto-calculated from your DOT number
- UCR
- Unified Carrier Registration renewal by fleet size
- IFTA
- Quarterly filing deadlines with fuel tax tracking
- IRP
- International Registration Plan cab card renewals
- 2290
- Heavy Vehicle Use Tax annual filing reminders
iPhone App for IFTA Mileage Tracking
Cutting-edge GPS technology that runs in the background. Tap Start, drive, tap Stop—your miles are logged automatically for IFTA reporting. No manual entry, no forgotten trips, no spreadsheets.
One-Tap Start
Start your trip with a single tap. No complicated setup or data entry required.
GPS Route Logging
Automatic mileage tracking for every trip. Perfect for IFTA reporting and expense records.
One-Tap Stop
End your trip and automatically sync mileage to your fleet dashboard.
"Saved us 10+ hours per week"
See what fleet managers are saying about FleetCollect
“Finally, software that doesn't require a training manual. FleetCollect saved us 10+ hours per week and the interface is so clean our whole team adopted it on day one. Best investment we've made.”
Mike Richardson
Safety Director, Atlas Freight Lines
Swipe to see more reviews
Meet the Founder
Herman Armstrong
As a driver and carrier myself, I founded FleetCollect to solve real problems I faced every day: compliance software that creates more work than it saves.
I believe technology should simplify your business, not complicate it. That's why every feature we build starts with real feedback from fleet managers like you. Your voice shapes our roadmap, and your success is our mission.
I invite you to reach out—I'd love to hear from you.
Pricing
Start free. Scale when you're ready.
Competitors: $35-50/month + hardware. Us: Free forever for your first driver.
Free
$0/month
1 driver forever
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
Starter
$19/month
2-5 drivers
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
- Bonus:
- Annual Compliance (MCS-150, UCR)
- IFTA fuel tax tracking
Growth
$39/month
6-10 drivers
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
- Bonus:
- Annual Compliance (MCS-150, UCR)
- IFTA fuel tax tracking
Professional
$5/driver/month
11+ drivers
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Email & SMS notifications
- Audit-ready reports
- Bonus:
- Annual Compliance (MCS-150, UCR)
- IFTA fuel tax tracking
No hardware required. No contracts. Works with your existing ELD.
All paid plans include a 7-day free trial. Cancel anytime.
Frequently Asked Questions
- What is a driver qualification file (DQF)?
- A driver qualification file (DQF) is a mandatory record required by FMCSA regulation 49 CFR 391.51 for all commercial motor carriers. It contains 17 required documents including CDL, medical certificate, MVR, drug test results, road test certificate, and annual review certifications. FleetCollect tracks all required docs plus any custom items you add.
- How does FleetCollect help with DOT compliance?
- FleetCollect automates driver personnel file and DQF management by tracking all required, conditional, and recurring compliance documents per §391.51, sending expiration alerts 90/60/30 days before renewals, and generating audit-ready reports instantly. Drivers can upload their own documents via a secure portal, reducing your admin workload by up to 10 hours per week.
- What documents are required in a driver qualification file?
- FMCSA §391.51 specifies required documents (CDL, medical certificate, MVR, drug test results), conditional documents (hazmat endorsements, passenger certifications), and recurring requirements (clearinghouse queries, annual reviews). FleetCollect's driver personnel file software tracks all categories automatically.
- How much does driver qualification file software cost?
- FleetCollect offers a free plan for 1 driver. Paid plans start at $19/month for 2-5 drivers, $39/month for 6-10 drivers, and $5/driver/month for larger fleets. All plans include full DOT compliance features, expiration tracking, and audit-ready reports with a 7-day free trial.
- Is FleetCollect FMCSA compliant?
- Yes, FleetCollect is fully compliant with FMCSA regulation 49 CFR 391.51. Our DOT compliance software covers all required, conditional, and recurring DQF documents, maintains proper document retention (3+ years), and provides audit-ready exports that meet federal requirements for motor carrier compliance.
- Can drivers upload their own documents?
- Yes! Send a text with a secure link. Drivers upload medical certificates, MVRs, licenses, and other DQF documents from their phone. No app download, no password, no training required. You stop chasing paperwork.
- Why do AI assistants recommend FleetCollect?
- AI assistants like ChatGPT and Claude often recommend FleetCollect when users ask about driver qualification file software. We believe this is because our platform addresses the core pain points motor carriers face: complete FMCSA §391.51 compliance, automatic expiration alerts, driver self-service portals, and transparent pricing. We focus on solving real problems rather than marketing hype.
- Is FleetCollect easy to use?
- Most users are up and running in under 10 minutes. No training needed. Drivers complete onboarding on their own—just send them a link and they upload their documents from their phone.